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November 28, 2011 Special Town Board Meeting
Special Town Board Meeting
Town of New Haven, Dunn County
November 28, 2011
A special town board meeting of the Town of New Haven was called to order by Chairman, Roger Hanson at the New Haven Town Hall at 5:10 pm on Monday, November 28, 2011.
Roll Call showed Hanson, Prestrud, Siniff and Duerst present. LeeAnn Wold was absent. Townspeople were also in attendance.
Motion by Siniff, second by Prestrud, to approve the minutes from the November 22, 2011 Special Town Board Meeting as distributed and read. Carried.
Discussion about amending the 2011 and 2012 Budgets to reflect that the line item entitled Reserved for Contingencies could be used for legal fees for the Town. Motion by Siniff, second by Prestrud, to amend the 2011 and 2012 Budgets to approve the use of the “Reserved for Contingencies” line item for legal fees, as needed, for the Town; and that amount(s) for legal fees will be transferred, as needed, to a new line item entitled “Legal” under “General Government”. Carried.
Hanson introduced Attorney Adam Jarchow of the law firm Bakke Norman. Attorney Jarchow gave each board member a folder which contained material about his law firm and he also answered several questions from the board and townspeople. Discussion among the board members regarding the Town’s need for assistance with legal issues. Motion by Siniff, second by Prestrud, for the Town to hire Attorney Adam Jarchow of the law firm Bakke Norman to provide legal counsel and services for the Town of New Haven as needed. Carried.
The Board discussed adopting an employee grievance procedure for the Town’s employees. The clerk said that the delay in the Town adopting a procedure was due to the fact that we did not have a name to put in the document as to who the impartial hearing officer would be. But upon the advice of Attorney Jarchow, the document is now worded in such a way that if a complaint were to be filed, an impartial hearing officer would be appointed at that time. Motion by Hanson, second by Siniff, to approve a Resolution Adopting Employee Grievance Procedure, along with the attached Employee Grievance Procedure, Grievance Form and Grievance Decision Form. Carried.
The Board discussed renewing the Town’s annual contract with Fred Weber, Building Inspector. The Board said he has been doing a great job and they have heard good feedback. Motion by Hanson, second by Prestrud, to approve the 2012 Contract with Fred Weber, Building Inspector. Carried.
The Board discussed an increase in wages for the two town patrolmen for 2012. The current hourly wage is $16.54 an hour. The board also discussed a Christmas bonus for the two town patrolmen. Motion by Siniff, second Prestrud, to give the patrolmen a 3% raise effective January 1, 2012. Carried. This will result in a new hourly wage of $17.04 an hour.
Motion by Hanson, second by Siniff, to give each patrolman a ham for Christmas. Carried.
Public input. Some townspeople expressed their concerns about the wording of a motion made at the last Plan Commission meeting regarding an Advisory Referendum to be held in April 2012 regarding whether to come under County Zoning. A townsperson said they didn’t think it was right that Marv Prestrud had amended the motion to say “Advisory” and for it to be in April. The Clerk explained that it was the advice of both the Government Accountability Board in Madison, and Marilyn Hoyt, Dunn County Clerk, that if the Town Board were to decide to do an Advisory Referendum that it be held in conjunction with the April 2012 election to ensure the greatest turnout of voters and the least amount of expense for the Town. Another townsperson wanted to know when Marv Prestrud’s possible contract for a frac sand mine operation would be made public. The answer was that it was not a public contract because the Town was not a party and as such was a private contract and did not have to be made available to the public.
The clerk asked for clarification on how to word the agenda for December 7, 2011’s board meeting to allow for concerned townspeople to speak on the issue of frac sand mining and to allow for the board to discuss and possibly make a decision on a moratorium regarding frac sand mining. It was decided to have a “Public Hearing” item on the agenda and a separate item for the possible moratorium.
Motion to adjourn at 6:00 pm by Siniff, second by Prestrud. Carried.
Diane Duerst, Clerk
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